We will only keep the following information on supporters and friends.
- Telephone number
- Email Address
- Gift Aid Declaration
- Standing Order Form
- Donations Received
Where will the information come from?
The information that we hold comes from correspondence with you or via our website. It might come through a request for a sample newsletter, either printed or digital. The basic information is given when making a donation via our online donation forms or a paper copy from the inserts in the quarterly RENEW.
Purpose of holding information
The data will be used to communicate with supporters for the following purposes
- Sending out newsletter
- Communication about the work of CCC and POGT
- Thanking donors
- Administration of Gift Aid or donating by Standing Order
Who do we share the information with?
The data will not shared be with any other organisations except HM Revenue and Customs in the claiming of Gift Aid.
How is the data stored?
Any data that we hold will be stored on a single computer and will be password protected. A copy of the data (also password protected) will be stored in a secure off site location. We will keep the original form and Gift Aid form and a copy of standing order forms in files kept in a secure cabinet. The data will be available to the Chairman, the Hon Treasurer and the Hon Secretary.
People can make access requests to any information that we hold about them by the following ways:
A request by letter or by emails. This will then be supplied to them by letter, email or phone.
How will people request the removal of any data that we hold on them?
People have the right to request the removal of any data that we hold by phoning, sending letters or emails requesting the removal of any data. This will be the responsibility of the Chairman to see that this information is removed from the computer and that any files that we keep are destroyed.
How do we manage personal data?
It is our aim to keep all personal data private and confidential. Any breach of this will have to be reported to Information Commissioner’s Office.
Training of volunteers
It will be the responsibility of the POGT Trustees to see that all volunteers understand the importance of confidentiality and receive the necessary training in the handling of any data that we hold.